Agenda for May 2026 meeting
Newton St Cyres Parish Council
Notice of Annual Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 7 May 2026 at 7.30pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Signed Jane Hole Dated this: 30 April 2026
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 851148
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/05/26 Election of Chair and Vice Chair
1.1 To accept nominations for the election of Chair – to receive the Chair’s declarations of acceptance of office form
1.2 To accept nominations for the election of Vice-Chair
Public Participation - Standing orders to be suspended
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Standing Orders re-instated and back to Formal Business
02/05/26 Apologies - To receive apologies
03/05/26 Declaration of Interest
To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
04/05/26 Minutes of the last meeting held on Thursday 2 April 2026 (previously circulated)
To be agreed and signed as a true record
05/05/26 To agree allocation of areas of responsibility to include representatives for liaison with Church, Parish Hall, Rec Committee and Arboretum
5.1 Current roles are detailed on website
06/05/26 Annual Reviews
6.1 Review of policies - policies can be viewed on the website. To agree new IT Policy
6.2 Memberships - to agree payment of Clerk’s membership of SLCC (approx. £112.00)
6.3 To agree Travel and Subsistence Allowances (in line with HMRC recommendations - £0.45 per mile) For Clerk and for Road Warden Scheme volunteers
6.4 To confirm dates of Council Meetings up to December 2027 – see below
6.5 Bank Mandate and Signatures – To review Bank mandate for Unity Trust Bank – to sign forms to add Cllrs J Campbell, R Vinner and I Mashall
6.6 To agree insurance
6.7 Review of Risk Assessments – these can be viewed on the website – to agree timetable for review
07/05/26 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
7.1 Planning Applications - none
7.2 Planning Decisions
26/00339/CAT - Notification of intention to reduce Leylandi Hedges to approximately 1.2m in
height within the Conservation Area at Coburg Cottage Pump Street – permission granted
7.3 To agree Planning Checklist and Guidance for considering planning applications
7.4 To consider MDDC Transfer of assets – details circulated separately
7.5 Report from District Councillors on issues relevant to the Parish – report from D/Cllr S Chenore
08/05/26 Newton St Cyres Parish Council issues relevant to Devon County Council
8.1 Report from County Councillor on issues relevant to the parish
8.2 To consider a banner on the Newton House bridge “Welcome to NSC, please drive slowly through village MAX 30 mph” (permission would be required from Newton House)
09/05/26 Finance
9.1 To agree Parish Council Payments and note Receipts:
|
Expenditure – current account |
£ |
Receipts – current account |
£ |
|---|---|---|---|
|
Defib Store 2 x defib pads - already paid |
153.60 |
Allotment rents |
360.00 |
|
DALC – Annual membership |
391.08 |
Precept |
8,685.50 |
|
ICO – Data Protection Registration (DD) |
47.00 |
PH Car Park Maintenance Fund |
|
|
Unity Trust Bank – bank charges March (DD) |
7.00 |
Interest (March) |
35.36 |
|
N Gillon RW mileage (Jan to April 26) |
32.85 |
|
|
|
Transfer to Car park maintenance account |
1,000.00 |
Receipts Footpath Account |
|
|
Insurance – Clear Councils |
728.06 |
Interest (March) |
3.38 |
|
NALC – Planning training for J Campbell |
42.00 |
|
|
|
H Campbell reimbursement for Station Garden supplies |
64.10 |
|
|
|
J Hole – reimbursement for PPE for RW |
25.83 |
|
|
|
J Hole – Salary and expenses |
419.93 |
|
|
|
HMRC – PAYE & Employers NI |
66.79 |
|
|
|
Greenleaf Garden Services - grass cutting |
135.00 |
9.2 To approve on-line authorisation for this month’s payments
9.3 Balances (after above transactions)
9.3.1 Parish Council Current Account balance: £14,240.00
9.3.2 Footpath Account: £655.17 (separate account)
9.3.3 Parish Hall Car Park maintenance fund balance: £6,891.94 (separate account)
9.4 Financial Statement and Budget Monitor
9.5 Annual Governance and Accountability Return 2025/65 (AGAR)
9.5.1 To note internal audit report
9.5.2 To sign Certificate of Exemption stating that during 2025/26 the higher of the authority’s income for the year or gross annual expenditure did not exceed £25,000.
9.5.3 AGAR – to approve and sign Part 1 Annual Governance Statement 2025/26
9.5.4 AGAR – to approve and sign Part 2 Accounting Statements 2025/26
9.5.5 AGAR – to note Asset Register
9.5.6 AGAR - to note dates for public inspection as 3 June to 14 July 2026
9.6 To agree appointment of internal auditor for 2026/27
9.7 To agree a new laptop for the Clerk (not in budget) – approx. cost £423.00 net
9.8 To note grant application on behalf of NSC Britain in Bloom
9.9 To agree delivery charge for arboretum boards £68.00 (not in budget)
9.10 To agree maintenance work required this year – circulated separately (bench/noticeboard post/phone box by Beer Engine)
10/05/26 Other Parish Council Matters
10.1 Areas of responsibility reports
Parish Hall – report from AGM and update on planned works to entrance hall
Arboretum – to note inspection
Service agreements – to note all have been signed – to agree payment of annual grants
10.2 To consider future of land by churchyard – nothing that the church do not want to acquire the land for a new churchyard
10.3 Update on bench at Woodlands
10.4 To agree attendance at coffee morning surgeries – 13 June/12 Sept/10 October (9 May – Cllr L Ouldridge and 11 July – Cllr M Herpoldt-Bright)
10.5 Allotment update and to consider what improvements can be made to access and water provision
10.6 To note defibrillator pads have been replaced – should we buy paediatric pads for the Rec? (£85.00)
10.7 To note request from Wildwood Trust for foamex/metal poster on a wooden post to be placed at the Station road entrance to FP4 – details circulated.
10.8 Picture of Cllrs for website and possible laynards (not in budget)?
11/05/26 Minor Matters and Items for Future Agenda - To report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.
12/05/26 Date of next PC meeting: Thursday 4 June 2026, 7pm in the Club Room, Parish Hall
Public Participation - End of formal business
Agenda Item 7.4 - Dates of meetings in 2027
No meeting in January
Thursday February 4
Thursday March 4
Thursday April 1
Thursday May 13 – Parish Council elections scheduled for 6 May (TBC) so PC meeting delayed by 1 week
Thursday June 3
Thursday July 1
No meeting in August
Thursday September 2
Thursday October 7
Thursday November 4
Thursday December 2 – budget and precept setting
Date of Annual Parish Meeting to be agreed nearer the time