Agenda for June 2026 meeting

Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 4 June 2026 at 7.00pm

 

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

 

Dated this: 29 May 2026

Signed                        Jane Hole

Clerk to the Parish Council             parishclerk@newtonstcyres-pc.gov.uk          01392 851148

 

Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

 

Formal Business 

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

 

01/06/26    Apologies - To receive apologies

 

02/06/26    Declaration of Interest

                       To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda

 

03/06/26    Minutes of the last meeting held on Thursday 7 May 2026 (previously circulated)

                       To be agreed and signed as a true record

 

04/06/26    Newton St Cyres Parish Council Issues relevant to Mid Devon District Council

4.1                 Planning Applications 

                       None

4.2                 Planning Decisions

                       26/00456/HOUSE- Erection of single and two storey extensions and alterations to existing dwelling at Ashford, Newton St Cyres, Exeter, EX5 5BT – grant permission

4.3                 Report from District Councillors on issues relevant to the parish  

4.4                 To note launch of MDDC new Plan Mid Devon – email circulated

4.5                 Update on abandoned cars

4.6                 Planning Guidance and checklist – to agree final version – circulated

4.7                 To note from April 2028 MDDC will no longer host PC website – to agree course of action for a replacement website

                      

05/06/26    Newton St Cyres Parish Council issues relevant to Devon County Council

5.1                 Report from County Councillor on issues relevant to the parish

5.2                 Update on progress with school signs

5.3                 Update on PROW – funding and paths maintenance

5.4                 Update on Tytheing Close petition re crossing on A377 

 

06/06/26    Finance

6.1                 To agree Payments and note Receipts:

Expenditure – current account	£	Receipts – current account	£
Unity Trust Bank Charges (April)	7.00	Allotment rent	40.00
DALC Training	78.00	MDDC – grant for BIB	708.19
Scott Soper – RW expenses	47.03
J Hole-reimbursement for computer/McAfee/  Microsoft 365	567.99	Receipts Car Park Maintenance Account Nil
Will Grows – wood chips for station garden	30.00	Footpath Account
Parish Hall – grant (first payment)	500.00	Nil
Recreation Ground – grant (first payment	500.00
Parish Church – grant – (first payment)	500.00
Mid Devon Mobility – grant	100.00
Arboretum – grant	150.00
Notice Me – 2 x noticeboards for arboretum	825.48
C Fraser – reimbursement for BIB purchases	235.94
J Hole – Salary and expenses	420.13
HMRC – PAYE and emp’er NI	66.59

 

6.2                 To approve on-line authorisation for this month’s payments

6.3                 Balances (after above transactions)

6.3.1            Parish Council Current Account balance: £10,953.03

6.3.2            Footpath Account: £658.55 (separate account)

6.3.3            Parish Hall Car Park maintenance fund balance: £7,891.94 (separate account)

6.4                 Financial Statement and Budget Monitor and bank rec

6.5                 To sign bank mandate to add Cllrs J Campbell, R Viner and I Mashall

 

07/06/26    Other Parish Council Matters

7.1                 Areas of responsibility reports – to note any Cllr reports including:

                       Neighbourhood Watch – plans for a meeting?

                       Allotments – update on pedestrian access to the allotments and update on grass cutting and removal of dead trees

                       Next Door Village activities and communication with businesses in the village – monthly reports?

7.2                 Review of policies – to agree updates to policies - circulated separately

7.3                 To consider Asset list/maintenance schedule – circulated separately

7.4                 Annual review of clerk

7.5                 Volunteers

                       7.5.1              To consider how to celebrate and thank volunteers this year. 

                       7.5.2              To note 1000 of hours of collectively voluntary work by road wardens. 

                       7.5.3              To agree a “Thank you” card for when 100 voluntary hours reached

                       7.5.4              Road Warden Training - to note completion of Chapter 8 training for two new RW and completion of refresher training for 1 road warden

7.6                 To agree allocation of risk assessments for review next month

                       Suggested allocation - Overall Risk – Chair/Clerk, Assets/NHW/Litter – Cllr M Herpoldt-Bright, RW/Speed watch – Cllr J Dean, Snow/Flood – Cllr L Ouldridge, working from home – Clerk

7.6                 Update on possible S106 funding for Rec play equipment

 

08/06/26    Minor Matters and Items for Future Agenda /Miscellaneous correspondence

 

09/06/26    Date of next Parish Council meeting:  Thursday 2 July 2026 at 7pm in the Club Room

 

End of Formal Business

Public Participation

 

 

 

 

 

 

 

 

 

 

 

 

 

Bank Reconciliation

As at 29 May 2026

 

 

Current Account
Total YTD		£19,088.57
Withdrawn/Transf		£4,114.38
Less O/S payments		£4,021.16
Balance		£10,953.03

 

£4,021.16

£10,958.03

£14,974.19 balances to current T1 figure above