Agenda Annual Parish Meeting and Annual Parish Council Meeting May 2025

BRAMPFORD SPEKE PARISH COUNCIL
ANNUAL PARISH COUNCIL MEETING FOLLOWED BY THE ANNUAL PARISH MEETING

I hereby give notice of the Annual Parish Council Meeting and Annual Parish Meeting of Brampford Speke Parish Council to be held on Wednesday 14th May 2025 commencing at 7.00pm at The Village Hall, to which Councillors are summoned.

Members of the public are welcome to attend the meeting and may speak at the Public Question Time. Members of the public wishing to ask a question at public question time can send the question to the Clerk 24 hours before the commencement of the meeting and the Chairman will read this out on your behalf if you cannot attend in person.

Tracy Watkins
Parish Clerk
Brampford Speke

8th May 2025

Brampford Speke Parish Council: Cllr R Tillett, Cllr S Luxton, Cllr W Honan, Cllr E Hollingsworth, Cllr L Langdon and Cllr J Wayne

Most papers that have been circulated to Councillors will be available (on request) to members of the public at or after the council meeting.

AGENDA

1. Election of Chair
• Invite nominations and elect a Chair for the year.
• Receive the Declaration of Acceptance of Office by the Chair

2. Election of Vice Chair
• Invite nominations and elect a Vice Chair for the year.
• Receive the Declaration of Acceptance of Office by the Vice Chair

3. Election of representing Councillors
To elect and receive declarations of acceptance from all Councillors

4. Apologies - To receive any apologies for absence

5. Declarations of Interest Under the Code of Conduct
Councillors are reminded of the requirement to declare any interest, including the type of interest, and reason for that interest, either at this stage of the meeting or as soon as they become aware of that interest.

6. Minutes of previous meetings (circulated)
To resolve to adopt the minutes of the APM on 8th May 2024 and the Ordinary meeting of the Council on 12th March 2025 as a true record

7. Report from the Chair
To receive the annual report from the Chair

8. Reports from the Lead Councillors
To receive the annual reports from all Councillors and the Footpath Warden

9. Report from County Councillor
The final report from Cllr Sara Randall-Johnson has already been circulated to Councillors

10. Report from District Councillor
The April report from Fabian King has already been circulated to Councillors

11. Public Question Time
Up to 5 minutes Public Question Time for members of the public to bring forward any issues not on the agenda (where a matter is already on the agenda members of the public will be given an opportunity to speak when that item is considered, within the framework of the Council’s standing orders). Where a decision is required, the issue will be placed on the following agenda.

12. The Certificate of Exemption
To resolve to approve the Certificate

13. The Annual Internal Audit Report
The report from the auditor has been circulated to Councillors. The recommendations have been noted and will be acted upon during this financial year. To resolve to approve this report and publish.

14. Annual Governance Statement
To resolve to complete and approve this statement

15. Annual Accounting Statement
To resolve to agree and sign this statement

16. Notice of Public Rights and Publication of Council’s accounts – to resolve to agree the dates of publication from Tuesday 3rd June 2025 to Monday 14th July 2025 thus including the first 14 days of July as required by law. The notice to be published on the website.

17. End of Year Bank Reconciliation and Explanation of Variances
To resolve to approve the reconciled accounts to 31st March 2025 and details of variances have already been circulated to Councilors. To be noted

18. Financial Matters
To receive the accounts summary to 30th April 2025 (previously approved by Cllrs Luxton and Tillett).

2 x Payments to the Clerk for payroll (March and April salary)
2 x Payments to HMRC for NI & PAYE (February and March)
2 x Payments to BT for phone line in Hall £12.09 (28.03.2025 and 29.04.2025)
1 x payment of £513.28 for a replacement laptop and software (02.04.2025)
1 x Payment to DALC for £155.25 (28.04.2025)
1 x payment to Internal Auditor for £79.00 (29.04.2025)

1 x Payment received of £4375.00 Precept (01.04.2025)

To NOTE the following payments were approved remotely in accordance with Financial Regulations:

Note: Payments approved by Councillors S Luxton and Cllr R Tillett in accordance with the Financial Regulations.

To confirm appointment of signatories for cheque payments and approvers for all BACS transaction currently Cllr. Luxton and Cllr Tillett
Budgets– To resolve to review the budgets
19. Planning
To discuss any planning applications received since the last meeting
20. Asset Register (circulated)
Asset register to be checked and approved. This will be added to the budget spreadsheet for great transparency.
21. Financial Risk Assessment (circulated)
To resolve to approve and publish the financial risk assessment
22. Policies (circulated)
To resolve to approve and adopt the following policies:
• Code of Conduct
• Publication Scheme
• Internal Control Policy
• Reserves Policy
• Complaints procedure
• Standing Orders
23. Date of Next Meetings:
To discuss the possible changes to dates of meetings going forwards.
At the present time future meeting dates are the 16th July, 17th September, 12th November, 14th January and 11th March