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Newton St Cyres Parish Council will seek to develop, improve and maintain village services and facilities to the best of its ability within its budget and will have regard to the safety and interests of parishioners as a primary consideration in all council activities.  It will aim to represent parishioner’s views at a local, district and county level.  

RESPONSIBILITIES & WORK PLAN 2021- 2022

To be completely reviewed in May each year and then as per the Review Timescale 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

Monthly

A377

Discuss with DCC Vehicle Activated signs.  If DCC cannot provide to consider buying our own signs   

 

Monitor air quality via reports from pollution monitor located on A377

 

To support the A377 Action Group as set up by District Councillor Graeme Barnell

 

To ensure crossing is installed in 2021  

Ongoing

Liaise with DCC

 

 

 

 

 

 

Work with Cllr Graeme Barnell

Ongoing

 

 

 

Ongoing

 

 

Ongoing

Cllr J Enright

May

Action Plan – ensure it is reviewed annually

Clerk to ensure review at the Annual Parish Meeting. Plan to run from May to April

 

Annually

Annual review in May

Yearly

Councillors and Clerk

Quarterly

Affordable Housing

To try and ensure any future development in the parish are in line with the recommendations from the parish plans and the 2016 housing survey

To consider setting up a Community Land Trust and/or

To consider working with an affordable housing developer

 

As and when anything to report

Work with community to develop CLT

Work with affordable housing developers

Yearly

Cllr J Enright

 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

Monthly

Allotments: To maintain an allotment when demanded by 6 parishioners and /or if there are sufficient allotment holders within 3 miles of parish boundary

Check for untidy tenants &

for any work to be done by the Council

 

 

Collect rent annually in March

Quarterly

Carry out an Annual Risk Assessment

 

Review rent in December

Allocate budget for any maintenance required

Next due May 2022

Cllr L Ouldridge

 

 

 

 

Parish Clerk

July &

as required

Arboretum Management Group

To attend meetings and report back

to P C

To ensure compliance with the Arboretum Licence

As required

Appoint PC Rep annually

 

Arboretum Committee to carry out an Annual Risk Assessment and share with PC

Risk Assessment every July

Cllr D Hodge

 

Monthly

Boniface Trail

Appointed PC Rep to attend meetings to further the aim of a Crediton to Exeter all-purpose cycle trail

Ongoing

Appoint PC Rep annually

Ongoing

Cllr S Parker

 

Ongoing

Broadband

To continue to investigate and work with providers to improve broadband coverage for the entire parish

Ongoing

 

Annually

Councillors

Nov/Dec

 

Budget: Prepare an Annual and 3-year draft budget

Approve Budget and Precept

Consider ongoing and exceptional expenditure always mindful that the funds come from Parishioners

Monitor Monthly

Note unusual items requiring future spend

Prepare Draft budgets November.

 

Put to Council December

Clerk, Chairman & VC prepare

 

All Councillors to approve

 

 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

March

Sept

Bus Shelters (5)

Village (2)

School (2)

Half Moon (1)

Check for damage and cleanliness

Every 6 months

Arrange repair or cleaning

March & September

Village 2

Cllr P Taylor

Old School 2

Cllr S Parker

Half Moon

Cllr D Hodge

As required

Churchyard/new graveyard

If requested by PCC to consider taking over responsibility for closed churchyard.

 

Plan new graveyard – apply for planning permission in good time.

To develop rules, regulations, agree fees etc & to agree handover with the Church

 

As required

Maintain regular dialogue with Church

Monitor – new graveyard depends on when the existing one is full

Clerk & Cllr R Cashmore

July

Clerk Annual Review

Review Clerk work performance and agree salary review

Annually

Update and report to Council in September

Ongoing

Staff & Personnel Committee

Monthly

Climate

To work with Climate Emergency Officer to develop actions to improve the environment, actions to reduce carbon and actions to help prepare for the changes that would be necessary due to climate change

As required

Agree policy

July 2021

Ongoing

Councillors

June

Cllrs Reference Pack

To update as required

Annually

May/June

Update contents after each change

Ongoing

Clerk

May

Community Assets: To ensure continuity

To consider re-applying for Community Asset status after expiry in Nov 2023

Parish Hall and Recreation Ground are currently listed

Annually

Review continually

October 2023

Clerk & Councillors

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

June

Community Engagement Officer

To ensure the Council are meeting the commitments under the Community Engagement Policy

Ongoing

 

Review annually

Chairman

June

Community Actions

To consider ways of reducing dog-mess.

 

To identify and help the old & the lonely

Ongoing

Ongoing

Review annually

Chairman

June

Dec

Community Speed Watch Scheme

To re-establish the group

Advertise for volunteers

 

Ongoing

Appoint PC Rep annually

Carry out an Annual Risk Assessment

Review annually

Cllr S Parker

Monthly

Defibrillators

To maintain the parish

 defibrillators

Defib no 1 located at BT

 kiosk opposite village green

and Defib no. 2 located at

 Recreation Ground

To ensure that consumables (especially battery) is replaced when running low

 

 

Ensure annual budget

Ongoing

Carry out Annual Assessment

Battery replaced in:

Defib no 1 – new installed in Sep 19

Defib no 2 – April 21

No.1 – Cllr S Parker

No 2 - Cllr C Southcott

 

 

 

July

Development Group

Following a parish plan to implement a strategic long-term plan for NSC in conjunction with DCC & MDDC and to make sure it is implemented and updated.

Ongoing

Monitor opportunities

Review 2021/2022

Cllr J Enright

Cllr P Taylor

Cllr G Quicke

 

Dec

Flood & Emergency Plan Integration Officer

 

To ensure continued

operation of tipping rain

gauge and text

notification system

To liaise with Flood Group and to ensure that the Parish has an integrated Flood and Emergency Plan. 

  

To maintain the tipping rain gauge and budget accordingly

Ongoing

Keep plan updated

Meet Annually

Next November 2021

 

Tipping Gauge maintenance review annually in July

Cllr R Cashmore

 

 

 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

Monthly

 

Footpaths & Bridleways

 

 

 

Old School path

Regularly check footpaths & bridleways.  Liaise with DCC. Bring any proposals for improvements to Parish Council for approval

To consider maintenance requirements

Monthly

 

 

 

 

Apply for DCC grant in February if required and complete annual survey form

Review annually

 

 

 

Review during 2021

Cllr S Parker

 

 

Monthly

Highways and maintenance

To liaise with DCC on issues raised by the Parish Council and parishioners

Monthly

Follow up with Cllr M Squires monthly

 

Upgrade contact when required

Cllr C Southcott

Ongoing

Legislation - ensure continued compliance with the relevant current legislation and to promote openness, transparency and community engagement through the use of various communication media.

 

Clerk to ensure compliance is maintained through website and Facebook page.

Councillors to maintain monthly surgeries, Annual report and Directory and winter newsletter.  Ensure budget includes provision for printing costs

 

Annually

 

Annually in May

Clerk and Councillors

Ongoing

Links – continue to develop links with and work with Devon County Council, and Devon and Cornwall Police and Mid Devon District Council

 

Maintain dialogue and respond promptly to any communications

Ensure district and county councillors and kept informed of any issues

Ongoing

 

Ongoing

Councillors and Clerk

Sept

April

Litter Collection

To co-ordinate litter pickers and report to Parish Council as and when required.

Hold meetings with litter pickers as and when required

 

 

Ongoing

Appoint Parish Councillor annually

 

Carry out an Annual Risk Assessment

Review annually

Cllr L Ouldridge

 

 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

Jan

June

Neighbourhood Watch

 

To co-ordinate Neighbourhood Watch Deputies. Hold Annual meeting

Ongoing

Appoint Parish Councillor annually

 

Carry out an Annual Risk Assessment

Review annually

Cllr D Hodge

Monthly

Nextdoor

On-line communications for NSC parish

 

 

Ongoing

Monitor & report items of interest

Review annually

Cllr G Quicke

Monthly

Notice Boards (7)

- Langford

- Half Moon

- Sand Down Lane

- Village

- Station

- Smallbrook

- Tytheing Close

Monthly tidy up & check for out-of-date notices, remove (including drawing pins) Report damage

Monthly

Carry out Annual Inspection

Review annually

 

 

Half Moon

Cllr D Hodge

Station

Cllr C Southcott

Sand Down Lane & Tytheing Close

Cllr S Parker

Langford

Cllr J Enright

Smallbrook

Cllr D Hodge

Village

Cllr S Parker

Nov Feb

May Aug

Old School Site

Monitor progress and liaise with developer.

Press for a crossing

 

Ongoing

Update report quarterly

Review as appropriate

Cllr J Enright

May

Parish Council Archives

To ensure safe keeping of archives material and to ensure appropriately catalogued. 

Annually

 

Review annually

Parish Clerk

Monthly

Parish Council Surgeries

To attend Parish Surgeries and ensure Parish Clerk adds any items to the agenda

Monthly

Update leaflets & the Display as available

Review monthly

All Cllrs by rotation

 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

As required

Parish Hall

To attend Parish Hall meetings and report back to Parish Council

 

As required

Appoint PC rep annually

Review annually

Cllr G Quicke

July

Parish Car Park

To ensure that the car park is maintained and a fund added to yearly to cover refurbishment when required

Budget

Ensure PC and Hall contribute £750.00 in May each year

Review annually

Chairman

Monthly

Consider planning applications in the interest of parishioners and in support of areas identified in parish plan such as maintenance of distinctive landscape, woodlands, building styles, county lanes and wide support for sensitively installed solar panels

 

 

Clerk to ensure planning applications are notified to councillors and placed on agenda and Facebook page.  Clerk to seek time extensions from MDDC if necessary.  Site visits to be arranged if required.

 If there are no PC objections, a “no comment” response will be submitted

Consider “calling in” to planning committee if there are objections

Monthly as required

 

Ongoing

Councillors

 

Monthly

Press Officer

 

To write up meetings for Newton Wonder and produce annual report and Winter Newsletter

 

Ongoing

Monthly

Appoint Cllr annually

Review monthly

Report & newsletter

Cllr L Ouldridge

 

Councillors to deliver Report & newsletters

 

May

Oct

Pump in Pump Street

Clean, check flowers etc.

Every 6 months

 

Review May & Oct

Cllr S Parker

                 

 

 

 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

May

Quality Council - to maintain Quality Council Registration

 

Quality Award achieved in May 2021 – valid to May 2025

 

 

Ensure standard is maintained

Review January 2025

Clerk & Chairman

Dec

May

Raddon Hills Group of Councils

To attend meetings and report back.

To raise issues as agreed by Parish Council

As required

Appoint PC Rep x 2 annually plus Footpath Warden

Review Nov & April

Cllr J Enright

Cllr R Cashmore

Cllr S Parker

As required

Recreation Ground Club

To attend meetings and report back to Parish Council as required

 

As required

Appoint PC rep annually

Review May 2019

Cllr C Southcott

June

Nov

Seats

Village Green (2)

Court Orchard (2)

School Hill (1)

Check monthly

Clean & report damage

 

If replacement seats are required to consider plastic/sustainable options

Every 6 months

 

Review May & Oct

Cllr S Parker

Monthly

School

 

 

To maintain contact with the School and to ensure a good working relationship between the School and the Parish.  Report back to the Parish Council

 

Ongoing

Appoint PC Rep annually

 

Promote regular discussions

Review annually

Cllr G Quicke

Jan

Mar

Snow Warden Coordinator

To co-ordinate Snow Wardens

Monitor salt bins

Ongoing

Enlist help of Councillors as required

Review May

Cllr G Scopes

 

May

Station

Monitor appearance

Ongoing

 

Review May

Cllr C Southcott

June

Dec

Telephone Boxes

Keep boxes tidy and ensure maintained

Ongoing

Appoint PC rep annually

Review May

Village Green Box

Cllr S Parker

Beer Engine Box

Cllr C Southcott

 

 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

Monthly

Training

To ensure Cllrs and Clerk meet the requirements of the Training Policy

Ongoing

Report monthly on training that took place & review effectiveness

Review May

Cllr P Taylor

June

Village Flowers

Plant flower boxes for Pump Street and around Pump

May/June

 

Review May

Cllr S Parker

Sept

Village Car Park

To attend annual check over and report back to Parish Council

6 monthly

Circulate Annual Risk Assessment annually

Review Sept

Chairman & Vice Chairman

 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

As required

Village Green

Check for litter and grass cutting & check trees

Monthly

 

Review May

Cllr S Parker

Monthly

Website and Facebook page

Check information is up to date and amend as required.

Ensure Council info is up to date and amend accordingly

As required

Use to inform and protect Parishioners

Review May

Parish Clerk &

Chairman