Parish Council Action plan and Work Responsibilities
Development Plan – Dec 2018 to April 2020 (review deferred to May 2021 due to Covid)
Newton St Cyres Parish Council will seek to develop, improve and maintain village services and facilities to the best of its ability within its budget and will have regard to the safety and interests of parishioners as a primary consideration in all council activities. It will aim to represent parishioner’s views at a local, district and county level.
Action |
Implementation |
Who is responsible for action? |
Timescale & Review Date |
Achieved? |
---|---|---|---|---|
Ensure the Action Plan is reviewed annually |
Clerk to ensure review at the Annual Parish Meeting. Plan to run from May to April
|
Clerk & Councillors |
Annual review in May |
Yearly |
Implementation of Parish Plan actions |
Appointed councillors to continue to work with Development Group and parish organisations to implement actions and to ensure development of future Parish Plans
|
Councillors and Development Group
|
End of April 2019 |
Yes |
Ensure continued compliance with the relevant current legislation and to promote openness, transparency and community engagement through the use of various communication media.
|
Clerk to ensure compliance is maintained through website and Facebook page. Councillors to maintain monthly surgeries, Annual report and Directory and two newsletters per year to be produced. Ensure budget includes provision for printing costs
|
Clerk and councillors
|
Feb & Oct
|
|
Ensure that all council assets are maintained in a safe and proper manor |
Responsible councillor to check on a regular basis that council assets such as seats, phone boxes, bus shelters, noticeboards, village signs are maintained and in good working order and to ensure annual Risk Assessment
|
Appointed councillors |
Annual review in May |
Assets Risk Assessed in September |
Ensure all council policies and procedures are reviewed annually and updated as necessary
|
Clerk to ensure annual review process is on the agenda |
Clerk and councillors |
Annually in May meeting |
Ongoing |
Maintain Quality Council Registration and move to Quality award
|
The foundation level renews in April 2020
|
Clerk and Councillors |
|
Apply again |
Agreed: December 2018 Date of review: May 2021
Action Plan 2018 -2020
To be completely reviewed in May each year and then as per the Review Timescale (review deferred to May 2021 due to Covid)
Review at PC meeting |
Item / Area |
Requirement |
Frequency |
Important Actions\Budget |
Review Timescale |
Councillor responsible |
---|---|---|---|---|---|---|
Monthly |
A377 |
Monitor overall traffic Investigate Average Speed Cameras & Pedestrian Crossing. Monitor air quality. |
Ongoing |
Work with DCC & Report progress monthly |
ASC - ongoing Crossing End 2021 Air Quality - ongoing |
Cllr J Enright |
Monthly |
Allotments: To maintain an allotment when demanded by 6 parishioners and /or if there are sufficient allotment holders within 3 miles of parish boundary |
Ensure that allotments remain financially viable Check for untidy tenants & check conforms with Agreement & for any work to be done by the Council Collect rent annually in March |
Quarterly |
Carry out an Annual Risk Assessment
Review rent in December Allocate budget to allow for any maintenance required |
Review annually
|
Cllr L Ouldridge
Parish Clerk |
July & as required |
Arboretum Management Group |
Parish rep to attend meetings and report back to P C To ensure compliance with the Arboretum Licence |
As required |
Carry out an Annual Risk Assessment |
Review annually |
Cllr D Hodge
|
As required |
Boniface Trail |
Parish rep to attend meetings to further the aim of a Crediton to Exeter all-purpose cycle trail |
Ongoing |
Report progress monthly |
Ongoing |
Cllr S Parker
|
Nov/Dec
|
Budget: Prepare an Annual and 3 year draft budget Approve Budget and Precept |
Consider ongoing and exceptional expenditure always mindful that the funds come from Parishioners |
Monitor Monthly |
Note unusual items requiring future spend |
Prepare Draft budgets November
Put to Council December |
Clerk, Chairman & VC prepare
All Councillors to approve
|
March Sept |
Bus Shelters (5) Village (2) School (2) Half Moon (1) |
Check for damage and cleanliness |
Every 6 months |
Arrange repair or cleaning Allocate budget to clean bus shelters
|
March & September |
Village 2 Cllr P Taylor Old School 2 Cllr S Parker Half Moon Cllr D Hodge
|
As required |
Churchyard |
Monitor and set up new churchyard Incl. legal, regulations, fees etc. Agree handover with Church |
Ongoing |
Carry out an Annual Risk Assessment Allocate budget for set up costs when project gets go ahead
|
Ongoing |
Clerk & Cllr R Cashmore |
July |
Clerk Annual Review |
Review Clerk work performance and agree salary review |
Annually |
Update and report to Council in September
|
Ongoing |
Staff & Personnel Committee |
June |
Cllrs Reference Pack |
To update as required |
Annually May/June |
Update contents after each change |
Ongoing |
Clerk |
May |
Community Assets: To ensure continuity |
To consider re-applying for Community Asset status after expiry in Nov 2023 |
Annually |
Review continually |
October 2023 |
Clerk & Councillors |
June & Dec. |
Community Engagement Officer |
To ensure the Council are meeting the commitments under the Community Engagement Policy |
Ongoing |
|
Review annually |
Chairman |
June & Dec. |
Community Actions |
To consider ways of reducing dog-mess. To identify and help the old & the lonely |
Ongoing |
Devise and monitor Plan |
Review annually |
Chairman |
As required |
Creedy Local Action Group |
To attend meetings and report back to P C |
As required |
|
Review annually No longer operating - delete at next update |
Cllr J Enright |
As required |
Community Speed Watch Scheme |
To re-establish the group Advertise for volunteers
|
Ongoing |
Carry out an Annual Risk Assessment |
Review annually |
Cllr S Parker |
Monthly |
Defibrillators |
Defib no 1 located at BT kiosk by post office and Defib no. 2 located at the Recreation Ground To maintain the parish defibrillators To ensure that consumables (especially battery) is replaced when running low |
Ongoing |
Carry out Annual Assessment Ensure budget for replacement parts as required |
Battery replacement due Jan 2019 for Defib no.1 - new defib purchased and September 2021 for Defib no. 2 |
No.1 – Cllr S Parker with assistance from Geoff Jackson
No 2 - Cllr C Southcott
|
July & Dec. |
Development Group |
To produce a strategic long-term plan for NSC in conjunction with DCC & MDDC and to make sure it is implemented and updated. |
Ongoing |
Monitor opportunities |
Review 2019/2022 |
Cllr J Enright Cllr P Taylor Cllr G Quicke
|
June & Dec. |
Flood & Emergency Plan Integration Officer
|
To ensure continued operation of tipping rain gauge and text notification system To liaise with Flood Group and to ensure that the Parish has an integrated Flood and Emergency Plan. To take over maintenance of the tipping rain gauge if required and budget accordingly |
Ongoing |
Keep plan updated To note ringfenced budget |
Meet Annually October 2020
Tipping Gauge maintenance review 1st April 2019 - new agreement made July 2020 |
Cllr R Cashmore |
Monthly
|
Footpaths & Bridleways |
Regularly check footpaths & bridleways. Liaise with DCC. Check & liaise with Dr J Quicke re Permissive Footpaths. Bring any proposals for improvements to Parish Council for approval |
Monthly
Monthly |
All councillors to walk allocated footpath twice yearly Apply for DCC grant annually if required |
Review annually |
Cllr S Parker
All Councillors allocated footpaths |
Monthly |
Highways and maintenance |
To liaise with DCC on issues raised by the Parish Council and parishioners
|
Monthly |
Follow up with Cllr M Squires monthly |
Upgrade contact when required |
Cllr C Southcott |
Monthly |
Links with the School
Investigate traffic calming etc. |
To maintain contact with the School and to ensure a good working relationship between the School and the Parish. Report back to the Parish Council
|
Ongoing |
Promote regular discussions |
Review annually |
Cllr G Quicke |
Sept & April |
Litter Collection |
To co-ordinate litter pickers and report to Parish Council as and when required. Hold annual meeting
|
Ongoing |
Carry out an Annual Risk Assessment |
Review May 2020 |
Cllr L Ouldridge |
Jan & June |
Neighbourhood Watch
|
To co-ordinate Neighbourhood Watch Deputies. Hold Annual meeting |
Ongoing |
Carry out an Annual Risk Assessment |
Review May 2020 |
Cllr D Hodge |
As required |
New School path |
Liaise and monitor progress Establish viability & funding
|
Ongoing |
|
Decision end 2018 - not going ahead |
|
Monthly |
Nextdoor |
On-line communications for NSC parish
|
Ongoing |
Monitor & report items of interest |
Review June 2020 |
Cllr S Parker |
Monthly |
Notice Boards (7) - Langford - Half Moon - Sand Down Lane - Village - Station - Smallbrook - Tytheing Close |
Monthly tidy up & check for out of date notices, remove (including drawing pins) Report damage |
Monthly |
Carry out Annual Inspection
Ensure maintenance budget is available |
Review May 2020
Half Moon Cllrs D Hodge Station Cllr C Southcott Sand Down Lane & Tytheing Close Cllr S Parker
|
Langford Cllr J Enright Smallbrook Cllr D Hodge Village Cllr S Parker
|
Nov Feb May Aug |
Old School Site |
Monitor progress and liaise
|
Ongoing |
Update report quarterly |
Review Nov, Feb, May, Aug |
Cllr J Enright |
June |
Parish Council Archives |
To ensure safe keeping of archives material and to ensure appropriately catalogued. |
Annually |
|
Review annually |
Parish Clerk |
Monthly |
Parish Council Surgeries |
To attend Parish Surgeries and ensure Parish Clerk adds any items to the agenda
|
Monthly |
Update leaflets & Display as available |
Review monthly |
All Cllrs by rotation |
As required |
Parish Hall |
Parish Rep to attend Parish Hall meetings and report back to Parish Council
|
As required |
|
Review May 2020 |
Cllr G Quicke |
July |
Parish Car Park |
To maintain a fund for maintenance in conjunction with the Parish Hall. To attend an Annual Meeting with the Hall representatives for annual check and Risk Assessment |
Budget |
To maintain a £750.00 yearly budget
To circulate notes of Annual Meeting & Risk Assessment |
Budget Jan Review July |
Chairman & Vice Chairman |
June |
Policy Statements & Procedures
|
Prepare as required |
Review annually |
|
Review May 2020 |
Chairman Parish Clerk |
Monthly |
Press & Communications Officer
|
To report to the press on decisions taken by the Parish Council. Twice yearly newsletters and Annual report
|
Ongoing Monthly |
Refer to Policies |
Review monthly Report & newsletter |
Cllr L Oldridge Councillors to deliver Report & newsletters
|
May Oct |
Pump in Pump Street |
Clean, check flowers, weeds etc. |
Every 6 months |
|
Review May & Oct |
Cllr S Parker
|
March & Nov. |
Raddon Hills Group of Councils |
Parish reps to attend meetings and report back. To raise issues as agreed by Parish Council |
As required |
Circulate minutes and take any action from minutes |
Review May 2020 |
Cllr J Enright Cllr R Cashmore Cllr S Parker
|
As required |
Recreation Ground Club |
Parish rep to attend meetings and report back to Parish Council as required
|
As required |
|
Review May 2020 |
Cllr C Southcott |
March |
Risk Assessment & to maintain Assets
|
Undertake Risk assessment of all Council property to ensure it is kept in good working order and report to Council
|
Annually April |
Take account for Insurance renewal in May |
Review April 2020 |
Cllr G Quicke
|
June Nov |
Seats Village Green (2) Court Orchard (2) School Hill (1)
|
Check monthly Clean & report damage as required |
Every 6 months |
|
Review May & Oct |
Cllr S Parker |
Jan Mar |
Snow Warden Coordinator
|
To co-ordinate Snow Wardens Monitor salt bins |
Ongoing |
Enlist help of Councillors as required
|
Review May 2020 |
Cllr G Scopes
|
June Dec |
Telephone Boxes |
Book supply to be kept tidy & updated Telephone boxes to be checked for damage and repairs
|
Ongoing |
Budget for repairs |
Review May 2020 |
Beer Engine Box Cllr C Southcott Crown & Sceptre Box Cllr S Parker with books delegated to Tim Sedgwick
|
Monthly |
Training Officer
|
To ensure Cllrs and Clerk meet the requirements of the Training Policy |
Ongoing |
Report monthly on training that took place & review effectiveness Ensure separate budget for Councillor and Clerk training
|
Review May 2020 |
Cllr P Taylor |
June |
Village Flowers |
Ensure flower boxes are planted and erected in Pump Street and around the Pump. Find volunteer to water and keep tidy
|
May/June |
Ensure budget is allocated |
Review May 2020 |
Cllr S Parker |
Monthly |
Village Green |
Check for litter and grass cutting & check trees Ensure annual weed treatment |
Monthly |
Ensure budget for grass cutting is maintained |
Review May 2020 |
Cllr S Parker |
Monthly |
Website and Facebook page |
Check information is up to date and amend as required. Ensure Council info is up to date and amend accordingly
|
As required |
Use to inform and protect Parishioners |
Review May 2020 |
Parish Clerk |