Parish Council Action plan and Work Responsibilities

Action /Development Plan – Dec 2018 to April 2020 (review deferred to April 2021 due to Covid)

Newton St Cyres Parish Council will seek to develop, improve and maintain village services and facilities to the best of its ability within its budget and will have regard to the safety and interests of parishioners as a primary consideration in all council activities. It will aim to represent parishioner’s views at a local, district and county level.

Action	Implementation	Who is responsible for action?	Timescale & Review Date	Achieved?
Ensure the Action Plan is reviewed annually	Clerk to ensure review at the Annual Parish Meeting. Plan to run from May to April	Clerk & Councillors	Annual review in May	Yearly
Implementation of Parish Plan actions	Appointed councillors to continue to work with Development Group and parish organisations to implement actions and to ensure development of future Parish Plans	Councillors and Development Group	End of April 2019	Yes
Ensure continued compliance with the relevant current legislation and to promote openness, transparency and community engagement through the use of various communication media.	Clerk to ensure compliance is maintained through website and Facebook page. Councillors to maintain monthly surgeries, Annual report and Directory and two newsletters per year to be produced. Ensure budget includes provision for printing costs	Clerk and councillors	Feb & Oct
Ensure that all council assets are maintained in a safe and proper manor	Responsible councillor to check on a regular basis that council assets such as seats, phone boxes, bus shelters, noticeboards, village signs are maintained and in good working order and to ensure annual Risk Assessment	Appointed councillors	Annual review in May	Assets Risk Assessed in September
Ensure all council policies and procedures are reviewed annually and updated as necessary	Clerk to ensure annual review process is on the agenda	Clerk and councillors	Annually in May meeting	Ongoing
Maintain Quality Council Registration and move to Quality award	The foundation level renews in April 2020	Clerk and Councillors		Apply again

Agreed: December 2018 Date of review: May 2020

RESPONSIBILITIES & WORK PLAN 2018 -2020

To be completely reviewed in May each year and then as per the Review Timescale

Action month	Item / Area	Requirement	Frequency	Important Actions	Review Timescale	Councillor responsible
Monthly	A377	Monitor overall traffic Investigate Average Speed Cameras & Pedestrian Crossing. Monitor air quality.	Ongoing	Work with DCC & Report progress monthly	ASC - ongoing Crossing End 2021 Air Quality - ongoing	Cllr J Enright
Monthly	Allotments: To maintain an allotment when demanded by 6 parishioners and /or if there are sufficient allotment holders within 3 miles of parish boundary	Ensure that allotments remain financially viable Monthly ; Check for untidy tenants & check conforms with Agreement & for any work to be done by the Council Collect rent annually in March	Quarterly	Carry out an Annual Risk Assessment Review rent in December	Review annually	Cllr L Ouldridge Parish Clerk
July & as required	Arboretum Management Group	To attend meetings and report back to P C To ensure compliance with the Arboretum Licence	As required	Carry out an Annual Risk Assessment	Review annually	Cllr D Hodge
As required	Boniface Trail	Attend meetings to further the aim of a Crediton to Exeter all-purpose cycle trail	Ongoing	Report progress monthly	Ongoing	Cllr S Parker
Nov/Dec	Budget: Prepare an Annual and 3 year draft budget Approve Budget and Precept	Consider ongoing and exceptional expenditure always mindful that the funds come from Parishioners	Monitor Monthly	Note unusual items requiring future spend	Prepare Draft budgets November Put to Council December	Clerk, Chairman & VC prepare All Councillors to approve
March Sept	Bus Shelters (5) Village (2) School (2) Half Moon (1)	Check for damage and cleanliness	Every 6 months	Arrange repair or cleaning	March & September	Village 2 Cllr P Taylor Old School 2 Cllr S Parker Half Moon Cllr D Hodge
As required	Churchyard	Monitor and set up new churchyard Incl. legal, regulations, fees etc. Agree handover with Church	Ongoing	Carry out an Annual Risk Assessment	Ongoing	Clerk & Cllr R Cashmore
July	Clerk Annual Review	Review Clerk work performance and agree salary review	Annually	Update and report to Council in September	Ongoing	Staff & Personnel Committee
June	Cllrs Reference Pack	To update as required	Annually May/June	Update contents after each change	Ongoing	Clerk
May	Community Assets: To ensure continuity	To consider re-applying for Community Asset status after expiry in Nov 2023	Annually	Review continually	October 2023	Clerk & Councillors
June & Dec.	Community Engagement Officer	To ensure the Council are meeting the commitments under the Community Engagement Policy	Ongoing		Review annually	Chairman
June & Dec.	Community Actions	To consider ways of reducing dog-mess. To identify and help the old & the lonely	Ongoing	Devise and monitor Plan	Review annually	Chairman
As required	Creedy Local Action Group	To attend meetings and report back to P C	As required		Review annually	Cllr J Enright
As required	Community Speed Watch Scheme	To re-establish the group Advertise for volunteers	Ongoing	Carry out an Annual Risk Assessment	Review annually	Cllr S Parker
Monthly	Defibrillators	Defib no 1 located at BT kiosk by post office and Defib no. 2 located at the Recreation Ground To maintain the parish defibrillators To ensure that consumables (especially battery) is replaced when running low Ensure annual budget	Ongoing	Carry out Annual Assessment	Battery replacement due Jan 2019 for Defib no.1 - new defib purchased and September 2021 for Defib no. 2	No.1 – Cllr S Parker with assistance from Geoff Jackson No 2 - Cllr C Southcott
July & Dec.	Development Group	To produce a strategic long-term plan for NSC in conjunction with DCC & MDDC and to make sure it is implemented and updated.	Ongoing	Monitor opportunities	Review 2019/2022	Cllr J Enright Cllr P Taylor Cllr G Quicke Cllr A Reeves
June & Dec.	Flood & Emergency Plan Integration Officer	To ensure continued operation of tipping rain gauge and text notification system To liaise with Flood Group and to ensure that the Parish has an integrated Flood and Emergency Plan. To take over maintenance of the tipping rain gauge if required and budget accordingly	Ongoing	Keep plan updated	Meet Annually October 2020 Tipping Gauge maintenance review 1^st April 2019 - new agreement made July 2020	Cllr R Cashmore
Monthly	Footpaths & Bridleways	Regularly check footpaths & bridleways. Liaise with DCC. Check & liaise with Dr J Quicke re Permissive Footpaths. Bring any proposals for improvements to Parish Council for approval	Monthly Monthly	Review Licences annually All councillors to walk allocated footpath twice yearly	Review annually	Cllr S Parker All Councillors allocated footpaths
Monthly	Highways and maintenance	To liaise with DCC on issues raised by the Parish Council and parishioners	Monthly	Follow up with Cllr M Squires monthly	Upgrade contact when required	Cllr C Southcott
Monthly	Links with the School Investigate traffic calming etc.	To maintain contact with the School and to ensure a good working relationship between the School and the Parish. Report back to the Parish Council	Ongoing	Have regular discussions	Review annually	Cllr G Quicke
Sept April	Litter Collection	To co-ordinate litter pickers and report to Parish Council as and when required. Hold annual meeting	Ongoing	Carry out an Annual Risk Assessment	Review May 2019	Cllr L Ouldridge
Jan June	Neighbourhood Watch	To co-ordinate Neighbourhood Watch Deputies. Hold Annual meeting	Ongoing	Carry out an Annual Risk Assessment	Review May 2019	Cllr D Hodge
As required	New School path	Liaise and monitor progress Establish viability & funding	Ongoing		Decision end 2018 - not going ahead
Monthly	Nextdoor	On-line communications for NSC parish	Ongoing	Monitor & report items of interest	Review June 2019	Cllr S Parker
Monthly	Notice Boards (7) - Langford - Half Moon - Sand Down Lane - Village - Station - Smallbrook - Tytheing Close	Monthly tidy up & check for out of date notices, remove (including drawing pins) Report damage	Monthly	Carry out Annual Inspection	Review May 2019 Half Moon Cllrs D Hodge Station Cllr C Southcott Sand Down Lane & Tytheing Close Cllr S Parker	Langford Cllr J Enright Smallbrook Cllr D Hodge Village Cllr S Parker
Nov Feb May Aug	Old School Site	Monitor progress and liaise	Ongoing	Update report quarterly	Review Nov, Feb, May, Aug	Cllr J Enright
June	Parish Council Archives	To ensure safe keeping of archives material and to ensure appropriately catalogued.	Annually	Continuous safety audit	Review annually	Parish Clerk
Monthly	Parish Council Surgeries	To attend Parish Surgeries and ensure Parish Clerk adds any items to the agenda	Monthly	Update leaflets & Display as available	Review monthly	All Cllrs by rotation
As required	Parish Hall	To attend Parish Hall meetings and report back to Parish Council	As required		Review May 2019	Cllr G Quicke
July	Parish Car Park	To maintain a fund for maintenance in conjunction with the Parish Hall. To attend an Annual Meeting with the Hall representatives for annual check and Risk Assessment	Budget	Presently £750 yearly To circulate notes of Annual Meeting & Risk Assessment	Budget Jan Review July	Chairman & Vice Chairman
June	Policy Statements & Procedures	Prepare as required	Review annually		Review May 2019	Chairman Parish Clerk
Monthly	Press & Communications Officer	To report to the press on decisions taken by the Parish Council. Twice yearly newsletters and Annual report	Ongoing Monthly	Refer to Policies	Review monthly Report & newsletter	Cllr J Baker Councillors to deliver Report & newsletters
May Oct	Pump in Pump Street	Clean, check flowers, weeds etc.	Every 6 months		Review May & Oct	Cllr S Parker
March & Nov.	Raddon Hills Group of Councils	To attend meetings and report back. To raise issues as agreed by Parish Council	As required	Circulate minutes and take any action from minutes	Review May 2019	Cllr J Enright Cllr D Baker Cllr S Parker Cllr J Baker
As required	Recreation Ground Club	To attend meetings and report back to Parish Council as required	As required		Review May 2019	Cllr C Southcott
March	Risk Assessment & to maintain Assets	Undertake Risk assessment of all Council property to ensure it is kept in good working order and report to Council	Annually April	Take account for Insurance renewal in May	Review April 2019	Cllr G Quicke Cllr A Reeves
June Nov	Seats Village Green (2) Court Orchard (2) School Hill (1)	Check monthly Clean & report damage as required	Every 6 months		Review May & Oct	Cllr D Baker
Jan Mar	Snow Warden Coordinator	To co-ordinate Snow Wardens Monitor salt bins	Ongoing	Enlist help of Councillors as required	Review May 2019	Cllr A Reeves
June Dec	Telephone Boxes	Book supply to be kept tidy & updated Telephone boxes to be checked for damage and repairs	Ongoing	Budget for repairs	Review May 2019	Beer Engine Box Cllr C Southcott Crown & Sceptre Box Cllr S Parker with books delegated to Tim Sedgwick
Monthly	Training Officer	To ensure Cllrs and Clerk meet the requirements of the Training Policy	Ongoing	Report monthly on training that took place & review effectiveness	Review May 2019	Cllr P Taylor
June	Village Flowers	Ensure flower boxes are planted and erected in Pump Street and around the Pump. Find volunteer to water and keep tidy	May/June		Review May 2019	Cllr S Parker
Monthly	Village Green	Check for litter and grass cutting & check trees Ensure annual weed treatment	Monthly		Review May 2019	Cllr S Parker
Monthly	Website and Facebook page	Check information is up to date and amend as required. Ensure Council info is up to date and amend accordingly	As required	Use to inform and protect Parishioners	Review May 2019	Parish Clerk