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Action /Development Plan – Dec 2018 to April 2020

Newton St Cyres Parish Council will seek to develop, improve and maintain village services and facilities to the best of its ability within its budget and will have regard to the safety and interests of parishioners as a primary consideration in all council activities.  It will aim to represent parishioner’s views at a local, district and county level.  

Action

Implementation

Who is responsible for action?

Timescale

& Review Date

Achieved?

Ensure the Action Plan is reviewed annually

Clerk to ensure review at the Annual Parish Meeting. Plan to run from May to April

 

Clerk & Councillors

Annual review in May

Yearly

Implementation of Parish Plan actions

Appointed councillors to continue to work with Development Group and parish organisations to implement actions and to ensure development of future Parish Plans

 

Councillors and Development Group

 

End of April 2019

Yes

Ensure continued compliance with the relevant current legislation and to promote openness, transparency and community engagement through the use of various communication media.

 

Clerk to ensure compliance is maintained through website and Facebook page.

Councillors to maintain monthly surgeries, Annual report and Directory and two newsletters per year to be produced.  Ensure  budget includes provision for printing costs

 

Clerk and councillors

 

 

 

Feb & Oct

 

 

 

 

Ensure that all council assets are maintained in a safe and proper manor

Responsible councillor to check on a regular basis that council assets such as seats, phone boxes, bus shelters, noticeboards, village signs are maintained and in good working order and to ensure annual Risk Assessment

 

Appointed councillors

Annual review in May

 

Ensure all council policies and procedures are reviewed annually and updated as necessary

 

Clerk to ensure annual review process is on the agenda

Clerk and councillors

Annually in May meeting

Ongoing

Maintain Quality Council Registration and move to Quality award

 

The foundation level renews in April 2020

 

Clerk and Councillors

 

Review in May 2019

Consider planning applications in the interest of parishioners and in support of areas identified in parish plan such as maintenance of distinctive landscape, woodlands, building styles, county lanes and wide support for sensitively installed  solar panels

 

 

Clerk to ensure planning applications are notified to councillors and placed on agenda.  Clerk to seek time extensions from MDDC if necessary.  Site visits to be arranged if required. Clerk to place on Facebook page

Clerk and councillors

Monthly

Ongoing

 

Set up new graveyard

 

To develop rules, regulations, agree fees etc & to agree handover with the Church

 

Councillors and Clerk

End of April 2019

 

Continue to develop links with, and work with, Devon County Highways, including Footpaths, Devon and Cornwall Police and Mid Devon District Council including planning

 

Maintain dialogue and respond promptly to any communications

Ensure district and county councillors are kept informed of any problems

Councillors and clerk

Monthly

Ongoing

Affordable housing and future developments in the village

To ensure any future development in the parish is in line with the recommendations from the parish plans. If the old school site becomes available for development, councillors to consider housing survey requirements (from 2016 housing survey)

 

 

Councillors

Review annually

 

Take proactive action with regards to pollution and traffic on the A377

Review monthly pollution monitor results

 

 

 

Develop strategic plan for A377 traffic management

 

 

Appointed Councillor

Pollution monitor – 12 month results in Feb 19

Strategic Plan Report – May 2019

 

 

 

Identify projects for S106 contributions and notify to MDDC

Notify to MDDC

Councillors and Clerk

Ongoing

 

Support the Raddon Hills Group of Parishes

 

Two councillors to be elected as Raddon Hill representatives to attend the meetings in addition to the Footpath Officer and to ensure feedback to the Council

 

Councillors at annual meeting

Meetings are in Feb & Oct each year

Ongoing

Investigate a footpath from the new school site to the Rec Ground

Council to make a decision on the way forward

Councillors and Clerk

Dec 2018

Yes – agreed not to progress

Maintain and improve parish footpaths as part of Devon County Council’s (DCC) Parish Partnership Scheme (P3)

 

 

Footpath Officer to liaise with the P3 Co-ordinator based on the information provided to Council

Footpath Officer

 

Ongoing

Ongoing

Reduce dog mess in the parish

To ensure dog waste bins are maintained and emptied and to supply free poo bags. Better publicity and ensure by-laws are enforced

 

Clerk and councillors

 

Ongoing

 

Support various groups and organisations within the parish including but not limited to:  Parish Hall, Rec, Arboretum, Community Resilience Group and Boniface Trail Group

Councillors to be elected as representatives for the Parish Hall, Rec, Arboretum, CRG and Boniface Trail, Friends of the station,

All councillors to support parish events where possible and maintain dialogue and visibility with village organisations

The Council to provide financial support where necessary

 

Councillors

Ongoing

Ongoing

Facilitate the provision of allotments when demanded by 6 parishioners and /or if there are sufficient allotment holders within 3 miles of parish boundary

Where the Council is responsible the allotments to remain financially viable.and kept clean and tidy so that new tenants can be attracted

Appointed Councillor and Clerk

Ongoing

 

 

Agreed:           December 2018                             Date of review: May 2020

 

 

 

RESPONSIBILITIES & WORK PLAN 2018 -2020

To be completely reviewed in May each year and then as per the Review Timescale

 

 

 

Action month

Item / Area

Requirement

Frequency

Important Actions

Review Timescale

Councillor responsible

Monthly

A377

Monitor overall traffic

Investigate Average Speed Cameras & Pedestrian Crossing.

Monitor air quality.

Ongoing

Work with DCC & Report progress monthly

ASC End 2019

Crossing End 2021

Air Quality Apr 2019

Cllr J Enright

Monthly

Allotments: To maintain an allotment when demanded by 6 parishioners and /or if there are sufficient allotment holders within 3 miles of parish boundary

Ensure that allotments remain financially viable

Monthly ; Check for untidy tenants &

check conforms with Agreement &

for any work to be done by the Council

Collect rent annually in March

Quarterly

Carry out an Annual Risk Assessment

 

Review rent in December

Next due May 2019

Cllr P Taylor

 

 

 

 

Parish Clerk

July &

as required

Arboretum Management Group

To attend meetings and report back

 to P C

To ensure compliance with the Arboretum Licence

As required

Carry out an Annual Risk Assessment

Next due June 2019

Cllr A Reeves

 

As

required

Boniface Trail

Attend meetings to further the aim of a Crediton to Exeter all-purpose cycle trail

Ongoing

Report progress monthly

Start work summer 2019

Cllr S Parker

 

Nov/Dec

 

Budget: Prepare an Annual and 3 year draft budget

Approve Budget and Precept

Consider ongoing and exceptional expenditure always mindful that the funds come from Parishioners

Monitor Monthly

Note unusual items requiring future spend

Prepare Draft budgets November

 

Put to Council December

Clerk, Chairman & VC prepare

 

All Councillors to approve

 

March

Sept

Bus Shelters (5)

Village (2)

School (2)

Half Moon (1)

Check for damage and cleanliness

Every 6 months

Arrange repair or cleaning

March & September

Village 2

Cllr P Taylor

Old School 2

Cllr S Parker

Half Moon

Cllr D Baker

 

As required

Churchyard

Monitor and set up new churchyard

Incl. legal, regulations, fees etc. Agree handover with Church

Ongoing

Carry out an Annual Risk Assessment

 

To be in place end 2019

Clerk & Cllr D Baker

July

Clerk Annual Review

Review Clerk work performance and agree salary review

Annually

Update and report to Council in September

 

Ongoing

Staff & Personnel Committee

June

Cllrs Reference Pack

To update as required

Annually

May/June

Update contents after each change

Ongoing

Clerk

May

Community Assets: To ensure continuity

To consider re-applying for Community Asset status after expiry in Nov 2023

Annually

Review continually

October 2023

Clerk & Councillors

June &

Dec.

Community Engagement Officer

To ensure the Council are meeting the commitments under the Community Engagement Policy

Ongoing

 

Review June 2019

Chairman

June &

Dec.

Community Actions

To consider ways of reducing dog-mess.

To identify and help the old & the lonely

Ongoing

Devise and monitor Plan

Review June 2019

Chairman

As

required

Creedy Local Action Group

To attend meetings and report back to P C

As required

 

Review June 2019

Cllr J Enright

As

required

Community Speed Watch Scheme

To re-establish the group

Advertise for volunteers

 

Ongoing

Carry out an Annual Risk Assessment

Review June 2019

Cllr S Parker

Monthly

Defibrillators

 

Defib no 1 located at BT

 kiosk by post office and

Defib no. 2 located at the

 Recreation Ground

To maintain the parish

 defibrillators

To ensure that consumables (especially battery) is replaced when running low

 

Ensure annual budget

Ongoing

Carry out Annual Assessment

Battery replacement due Jan 2019 for Defib no.1 and September 2020 for Defib no. 2

No.1 – Cllr S Parker with assistance from Geoff Jackson

 

No 2 - Cllr C Southcott

 

July &

Dec.

Development Group

To produce a strategic long-term plan for NSC in conjunction with DCC & MDDC and to make sure it is implemented and updated.

Ongoing

Monitor opportunities

Review 2019/2022

Cllr J Enright

Cllr P Taylor

Cllr G Quicke

Cllr A Reeves

 

June &

Dec.

Flood & Emergency Plan Integration Officer

 

To ensure continued

operation of tipping rain

gauge and text

notification system

To liaise with Flood Group and to ensure that the Parish has an integrated Flood and Emergency Plan. 

To take over maintenance of the tipping rain gauge if required and budget accordingly

Ongoing

Keep plan updated

Meet Annually

Next November 2018

 

Tipping Gauge maintenance review 1st April 2019

Cllr A Reeves

Monthly

 

Footpaths & Bridleways

Regularly check footpaths & bridleways.  Liaise with DCC. Check & liaise with Dr J Quicke re Permissive Footpaths. Bring any proposals for improvements to Parish Council for approval

Monthly

 

 

 

Monthly

Review Licences annually

All councillors to walk allocated footpath twice yearly

Review June 2019

Cllr S Parker

 

All Councillors allocated footpaths

Monthly

Highways and maintenance

To liaise with DCC on issues raised by the Parish Council and parishioners

 

Monthly

Follow up with Cllr M Squires monthly

Upgrade contact when required

Cllr C Southcott

Monthly

Links with the School

 

Investigate traffic calming etc.

To maintain contact with the School and to ensure a good working relationship between the School and the Parish.  Report back to the Parish Council

 

Ongoing

Have regular discussions

Review May 2019

Cllr A Reeves

Sept

April

Litter Collection

To co-ordinate litter pickers and report to Parish Council as and when required.

Hold annual meeting

 

 

Ongoing

Carry out an Annual Risk Assessment

Review May 2019

Cllr G Quicke

Jan

June

Neighbourhood Watch

 

To co-ordinate Neighbourhood Watch Deputies. Hold Annual meeting

Ongoing

Carry out an Annual Risk Assessment

Review May 2019

Cllr A Reeves

As required

New School path

Liaise and monitor progress

Establish viability & funding

 

Ongoing

 

Decision end 2018

Cllr D Baker

Monthly

Nextdoor

On-line communications for NSC parish

 

 

Ongoing

Monitor & report items of interest

Review June 2019

Cllr S Parker

Monthly

Notice Boards (7)

- Langford

- Half Moon

- Sand Down Lane

- Village

- Station

- Smallbrook

- Tytheing Close

Monthly tidy up & check for out of date notices, remove (including drawing pins)  Report damage

Monthly

Carry out Annual Inspection

Review May 2019

 

Half Moon

Cllrs D&J Baker

Station

Cllr C Southcott

Sand Down Lane & Tytheing Close

Cllr S Parker

 

Langford

Cllr J Enright

Smallbrook

Cllrs D&J Baker

Village

Cllr D Baker

 

Nov Feb

May Aug

Old School Site

Monitor progress and liaise

 

Ongoing

Update report quarterly

Review Nov, Feb, May, Aug

Cllr J Enright

June

Parish Council Archives

To ensure safe keeping of archives material and to ensure appropriately catalogued. 

Annually

Continuous safety audit

Review May 2019

Parish Clerk

Monthly

Parish Council Surgeries

To attend Parish Surgeries and ensure Parish Clerk adds any items to the agenda

 

Monthly

Update leaflets & Display as available

Review monthly

All Cllrs by rotation

As required

Parish Hall

To attend Parish Hall meetings and report back to Parish Council

 

As required

 

Review May 2019

Cllr G Quicke

July

Parish Car Park

To maintain a fund for maintenance in conjunction with the Parish Hall.

To attend an Annual Meeting with the Hall representatives for annual check and Risk Assessment

Budget

Presently £750 yearly

 

To circulate notes of Annual Meeting & Risk Assessment

Budget Jan

Review July

Chairman & Vice

Chairman

June

Policy Statements & Procedures

 

Prepare as required

Review annually

 

Review May 2019

Chairman

Parish Clerk

Monthly

Press & Communications Officer

 

To report to the press on decisions taken by the Parish Council.  Twice yearly newsletters and Annual report

 

Ongoing

Monthly

Refer to Policies

Review monthly

Report & newsletter

Cllr J Baker

Councillors to deliver Report & newsletters

 

May

Oct

Pump in Pump Street

Clean, check flowers, weeds etc.

Every 6 months

 

Review May & Oct

Cllr S Parker

 

 

 

 

 

March &

Nov.

Raddon Hills Group of Councils

To attend meetings and report back.

To raise issues as agreed by Parish Council

As required

Circulate minutes

and take any action from minutes

Review May 2019

Cllr J Enright

Cllr D Baker

Cllr S Parker

Cllr J Baker

As required

Recreation Ground Club

To attend meetings and report back to Parish Council as required

 

 

 

As required

 

Review May 2019

Cllr C Southcott

March

Risk Assessment &

to maintain Assets

 

Undertake Risk assessment of all Council property to ensure it is kept in good working order and report to Council

 

Annually April

Take account for Insurance renewal in May

Review April 2019

Cllr G Quicke

Cllr A Reeves

 

June

Nov

Seats

Village Green (2)

Court Orchard (2)

School Hill (1)

 

 

Check monthly

Clean & report damage as required

Every 6 months

 

Review May & Oct

Cllr D Baker

Jan

Mar

Snow Warden Coordinator

 

 

 

 

 

To co-ordinate Snow Wardens

Monitor salt bins

Ongoing

Enlist help of Councillors as required

 

Review May 2019

Cllr A Reeves

 

June

Dec

Telephone Boxes

Book supply to be kept tidy & updated

Telephone boxes to be checked for damage and repairs

 

 

Ongoing

Budget for repairs

Review May 2019

Beer Engine Box

Cllr C Southcott

Crown & Sceptre Box

Cllr S Parker with books delegated to Tim Sedgwick

 

Monthly

Training Officer

 

To ensure Cllrs and Clerk meet the requirements of the Training Policy

Ongoing

Report monthly on training that took place & review effectiveness

 

Review May 2019

Cllr P Taylor

June

Village Flowers

Ensure flower boxes are planted and erected in Pump Street and around the Pump.

Find volunteer to water and keep tidy

 

May/June

 

Review May 2019

Cllr S Parker

Monthly

Village Green

Check for litter and grass cutting & check trees

Ensure annual weed treatment

Monthly

 

Review May 2019

Cllr S Parker

Monthly

Website and Facebook page

Check information is up to date and amend as required.

Ensure Council info is up to date and amend accordingly

 

As required

Use to inform and protect Parishioners

Review May 2019

Parish Clerk