Agenda for May 2025 meeting
Newton St Cyres Parish Council
Notice of Annual Meeting of Parish Council
Dear Councillors
I hereby give notice that a Meeting of the above-named Parish Council will be held Council will be held in the Club Room, Parish Hall on Thursday 8 May 2025 at 7.00pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Signed Jane Hole Dated this 1 May 2025
Clerk to the Parish Council parishclerk@newtonstcyres-pc.gov.uk 01392 951149
Formal Business
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/05/25 Election of Chairman and Vice Chairman
1.1 To accept nominations for the election of Chairman – to receive the Chairman’s declarations of acceptance of office form
1.2 To accept nominations for the election of Vice-Chairman
Public Participation - Standing orders to be suspended
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
Standing Orders re-instated and back to Formal Business
02/05/25 Apologies - To receive apologies
03/05/25 Declaration of Interest
To receive declarations of personal interest (PI) and disclosable pecuniary interests (DPI’s) in respect of items on this agenda
04/05/25 Minutes of the last meeting held on Thursday 3 April 2025 (previously circulated)
To be agreed and signed as a true record
05/05/25 To agree allocation of areas of responsibility to include representatives for liaison with Church, Parish Hall and Rec Committee.
Current roles as detailed on website at https://www.middevonparish.co.uk/newtonstcyres/parish-councillors-areas-of-responsibility/
06/05/25 Annual Reviews
6.1 To agree to adopt the updated Model Standing Orders and Model Financial Regulations
6.2 Review of policies - all policies can be viewed on the website at https://www.middevonparish.co.uk/newtonstcyres/parish-council-policies/
6.3 To agree payment of Clerk’s membership of SLCC (approx. £112.00)
6.4 To agree Travel and Subsistence Allowances (in line with HMRC recommendations - £0.45 per mile) For Clerk and for Road Warden Scheme volunteers
6.5 To confirm dates of Council Meetings up to December 2026 – see below
6.6 Bank Mandate and Signatures – To review Bank mandate for Unity Trust Bank
6.7 To agree insurance – Details to follow
6.8 Review of Risk Assessments Risk Assessments can be viewed on the website at https://www.middevonparish.co.uk/newtonstcyres/risk-assessments/
07/05/25 Newton St Cyres Parish Council Issues relevant to Mid Devon District Council
7.1 Planning Applications
7.1.1 25/00535/PNAG Prior Notification for proposed excavation works to replace a non SSAFO compliant lagoon with a earth lined slurry, yard run off and dairy/parlour washings lagoon at Home Farm, Woodley Lane
7.1.2 25/00534/PNAG Prior Notification for proposed excavation works to form a slurry and fouled water storage lagoon|Land at (Home Farm) East of Five Elms Lane Newton St Cyres Devon.
7.2 Planning Decisions
24/01586/HOUSE - Erection of rear boundary wall at 33 The Village Pump Street – grant permission
7.3 Report from District Councillor on issues relevant to the Parish
08/05/25 Newton St Cyres Parish Council issues relevant to Devon County Council
8.1 Report from County Councillor on issues relevant to the parish
8.2 To note Travel and Road Safety Report from Cllr J Dean
09/05/25 Finance
9.1 To agree Parish Council Payments and note Receipts:
|
Expenditure – current account |
£ |
Receipts – current account |
£ |
|
DALC – Annual membership |
376.05 |
Allotment rents |
400.00 |
|
ICO – Data Protection Registration (DD) |
47.00 |
Precept |
8,250.00 |
|
Unity Trust Bank – bank charges (DD) |
6.00 |
|
|
|
NSC Parish Hall – room hire |
58.00 |
PH Car Park Maintenance Fund |
|
|
Alison Marshall – internal audit |
175.00 |
Interest |
42.58 |
|
Dan Richards - Grass cutting |
170.00 |
|
|
|
Insurance |
TBA |
|
|
|
J Hole – Salary and expenses |
427.61 |
|
|
|
HMRC – PAYE & Employers NI |
61.89 |
|
|
9.2 To approve on-line authorisation for this month’s payments
9.3 Balances (after above transactions)
9.3.1 Parish Council Current Account balance: £15,569.20
9.3.2 Footpath Account: £788.02 (included in Current Account balance)
9.3.3 PH Car Park Maintenance fund balance: £6,741.12
9.4 Financial Statement and Budget Monitor
9.5 Annual Governance and Accountability Return 2024/25 (AGAR)
9.5.1 To note internal audit report
9.5.2 To sign Certificate of Exemption stating that during 2024/25 the higher of the authority’s income for the year or gross annual expenditure did not exceed £25,000. To note dates for public inspection as 3 June to 14 July 2025
9.5.3 AGAR – to approve and sign Part 1 Annual Governance Statement 2024/25
9.5.4 AGAR – to approve and sign Part 2 Accounting Statements 2024/25
9.5.5 AGAR – to note Asset Register
9.6 To note retirement of internal auditor. Quotes to be requested for 2026/27
10/05/25 Other Parish Council Matters
10.1 To note agenda for the Annual Parish Meeting on Wednesday 14 May 2025 – see below and to agree catering required
10.2 To agree date (14 June) and budget for catering for the “Thank You Tea party for volunteer”
10.3 To note request from the Recreation Committee for the Parish Council to become a Trustee for the Recreation Ground – to agree next steps (possible meeting with Rec to discuss further?)
10.4 Update on progress with allotment and arboretum risk assessments.
Notes from arboretum RA . Update on allotment holders
10.5 Broadband voucher scheme update
10.6 Report from Cllr G Barnell on meeting with Church Warden
10.7 Report from Cllr M Herpoldt-Bright on Neighbourhood Watch Meeting
11/05/25 Forward Agenda Planner/Minor Matters and Items for Future Agenda
To report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
11.1 Review of agenda planner for future meetings.
12/05/25 Date of next PC meeting: Thursday 5 June 2025, 7pm in the Club Room, Parish Hall
Public Participation - End of formal business
Agenda Item 7.4 - Dates of meetings in 2026
No meeting in January
Thursday February 5
Thursday March 5
Thursday April 2
Thursday May 7
Thursday June 4
Thursday July 2
No meeting in August
Thursday September 3
Thursday October 1
Thursday November 5
Thursday December 3 – budget and precept setting
Date of Annual Parish Meeting to be agreed nearer the time
Agenda item 11.1
Agenda for Annual Parish Meeting – Wednesday 14 May 2025
- Apologies
- Minutes of the Annual Parish Meeting held on Thursday 29 May 2024
- Chairman’s Report
- Britian in Bloom – presentation on the parishes entry
- Questions
Followed by refreshments