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Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held in the Parish Hall Club Room on Thursday 5 March 2020 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

Dated this 28 February 2020

Signed                    Jane Hole

Clerk to the Parish Council          01392 851148

Business to be Transacted - Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

01/03/20     Apologies - To receive apologies

02/03/20     Declaration of Interest

2.1              Register of Interests.  Councillors to update as required

2.2              Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.

03/03/20     Minutes of the last meeting held on Thursday 6 February 2020 (previously circulated)

To be agreed and signed as a true record

04/03/20     Mid Devon District Council

4.1              Planning Applications:

                   20/00246/HOUSE - Erection of three-storey infill extension at 8 Newton House, Newton St Cyres

                   20/00208/HOUSE - Erection of two-storey extension to form separate annexe at 3 New Estate, Newton St Cyres

                   20/00317/CLU - Certificate of lawfulness for the existing use of buildings and land on the 489 acre holding for agricultural use, including de minimus commercial storage within 3 buildings at Winscott Barton, Newton St Cyres

4.2              Planning Decisions


4.3              Notification of a Tree Preservation Order NO. 20/00002/TPO at Old School

4.4              To consider Local Government Boundary Commission public consultation proposals for Mid Devon which reduce MDDC wards by 3 and change ward boundaries.  Details available at

4.5              District Councillor, Cllr G Barnell, to report on MDDC business relevant to the Parish

05/03/20     Finance

5.1              Parish Council Receipts Current Account:




Amount £



VAT Refund




Grant for Raddon Hills admin



5.2              Parish Council Payment Current Account:




Amount £


Citizens Advice




J Hole

Salary and expenses (incl Raddon Hills)







5.3              To approve signatures for this month’s cheques

5.4              Balances (after above transactions):      

5.4.1           Parish Council Current Account balance: £12,981.54

5.4.2           Footpath Account: £268.02 

5.4.3           Car Park resurfacing fund balance: £4,510.70

5.5              Financial Statement and Budget Monitor  

06/03/20     Matters raised by the Chair


07/03/20     Councillor’s Reports    

7.1              Areas of Responsibility reports

7.1.1           Report from February surgery

7.1.2           To agree attendance at future surgeries

7.1.3           Report from Snow Warden training attended by Cllr G Scopes

08/03/20     Clerk’s Report

8.1              Litter picking equipment – MDDC are only able to loan equipment.  To agree purchase of reflective waistcoat at £2.25 each and litter picking sticks at £5.80 each                  

09/03/20     Parish Council

9.1              Update on progress with Community Shop

9.2              To confirm date of May meeting as Monday 4 May.

9.3              To agree the Annual Parish Meeting be moved to 2 April at 7pm.  To consider format of meeting – speakers etc

9.4              To agree Volunteer of the year (nominations available at the meeting)

9.5              Speed limit along West Town - support for “20 is plenty”?

10/03/20     Devon County Council

10.1            Outstanding Highways issues (see below)

10.2            New DCC issues

10.3            DCC Climate update – details circulated separately

10.4            County Councillor, Cllr M Squires, to report on DCC business relevant to the parish

11/03/20     Miscellaneous Correspondence

A list of correspondence will be available at the meeting

12/03/20   Minor Matters and Items for Future Agenda

Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

13/03/20     Date of next meeting: Thursday 2 April 2020, Clubroom, Parish Hall, 7.00pm.

End of Formal Business

Public Participation



Agenda Item 5.5

Budget Monitor accessibility version available here


Agenda Item 10.1

Outstanding Highways issues

  1. Curb at new school – waiting for 278 legal agreement sign off
  2. Speed restrictions in Station Road – SCARF re test requested
  3. Request for a School sign in Station Road and possible zig-zag lines outside the school – declined - requested this is re-considered
  4. Uncollected road signs
  5. Request for a Road Safety audit on A377 in centre of village 
  6. Request for bollards on pavement by old school to be removed due to safety issue
  7. Request for consideration of a crossing at Tytheing Close
  8. Footpath from Layby to bus stop in Half Moon – request to DCC to improve surface/land owner re hedge
  9. Bus stop at Langford Road junction – waiting for response from Stagecoach
  10. School Hill pavement – grass needs clearing
  11. Various Drains


Outstanding District Councillor Actions