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Newton St Cyres Parish Council

Notice of Meeting of Parish Council

Dear Councillors

I hereby give notice that a Meeting of the above-named Parish Council will be held in the Parish Hall Club Room on Thursday 6 February 2020 at 7.00pm.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.

Dated this 31 January 2020

Signed                    Jane Hole

Clerk to the Parish Council          01392 851148


Business to be Transacted - Public Participation

Public Question Time.  Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.

Formal Business

(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)

01/02/20     Apologies - To receive apologies

02/02/20     Declaration of Interest

2.1              Register of Interests.  Councillors to update as required

2.2              Personal Interests.  Councillors must declare any personal interest in items on the agenda and their nature.

2.3              Prejudicial Interests.  Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.

03/02/20     Minutes of the last meeting held on Thursday 5 December 2019 (previously circulated)

To be agreed and signed as a true record

04/02/20     Mid Devon District Council

4.1              Planning Applications:

                   20/00040/HOUSE - Formation of new opening at first floor level to include installation of French doors and Juliet balcony at 10 Tytheing Close, Newton St Cyres

4.2              Planning Decisions:

10/01208/CLU - Certificate of lawfulness for the existing use of buildings as mixed use of agricultural storage and commercial storage (class B8) for a period in excess of 10 years - refusal of certificate

4.3              Update on nomination for old school site to be listed as an asset of community value – appeal to MDDC Chief Executive was denied

4.4              Mid Devon Local Plan Review – Proposed Main Modifications Consultation – to consider any comments.  Details circulated separately

4.5              To consider a letter to MDDC (at the request of Cllr G Barnell) to ensure they are aware of the impact on the parish of new housing developments north of the parish.  This may help in securing future CIL contributions.

4.6              To note MDDC have declined to install and pay for a new waste bin as requested by the arboretum.  The PC may pay for installation and collections costs – details attached

4.7              District Councillor, Cllr G Barnell, to report on MDDC business relevant to the Parish

05/02/20     Finance

5.1              Parish Council Receipts Current Account: None

5.2              Parish Council Payment Current Account:





Amount £


J Hole

Reimbursement for new computer



Parish Magazine

Winter newsletter



NSC Parish Hall

Rent of Room incl £13 hire for shop meeting



Mid Devon Mobility




Powderham Forge

New arboretum gate (from S106 grant)



Hydro-Logic Services

Telemetery for rain gauge to 31.7.20



J Hole

Salary and expenses (Dec and Jan)




PAYE (Dec and Jan)


 * already paid                                                                 

5.3              To approve signatures for this month’s cheques

5.4              Balances (after above transactions):      

5.4.1           Parish Council Current Account balance: £12,832.91

5.4.2           Footpath Account: £268.02 

5.4.3           Car Park resurfacing fund balance: £4,509.93

5.5              Financial Statement and Budget Monitor 

5.6              To consider a donation to the Citizens Advice Bureau (letter circulated separately)

06/02/20     Matters raised by the Chair


07/02/20     Councillor’s Reports    

7.1              Areas of Responsibility reports.

7.1.1           Allotments – to consider tidy up

7.1.2           Snow Wardens – update on training/grit bins           

08/02/20     Clerk’s Report

8.1              Update on Quality Council application and DCT grant application for Hi-Viz jackets and Aquascas.

8.2              To consider request to purchase “Clerks’ Manual” from SLCC as an up to date reference book. Cost £52.30                  

09/02/20     Parish Council

9.1              Update on progress with Post Office

9.2              Update on progress with Community Shop

9.3              Update on Community Land Trust

9.4              To agree new date for May PC meeting as Club Room is booked for Police Commissioner elections

 10/02/20     Devon County Council

10.1            Outstanding Highways issues (see below)

10.2            New DCC issues

10.3            To consider any projects suitable for Devon Highways Maintenance Community Enhancement Fund.  For example, clearing pavement up School Hill

10.4            County Councillor, Cllr M Squires, to report on DCC business relevant to the parish, report circulated

11/02/20     Miscellaneous Correspondence                   

Two abandoned vehicles at the Parish Hall car-park     

Request from Exe Valley Federation for discussion re possible allocation of CIL money to the Federation

List of any other correspondence available at meeting                

12/02/20     Minor Matters and Items for Future Agenda

                   Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas.  Councillors are respectfully reminded that this is not an opportunity for debate or decision making.

13/02/20     Date of next meeting: Thursday 5 March 2020, Clubroom, Parish Hall, 7.00pm.

End of Formal Business

Public Participation

Agenda Item 4.6

Thank you for your request for an additional bin. Unfortunately, the survey does not show an amount of discarded litter or dog waste that would warrant an additional bin funded by the District Council.

Therefore, for any additional bins installed; the cost of installation and ongoing emptying would be charged to the Parish.

However, one option would be to re locate an existing bin that is infrequently used; emptying costs would not apply if this were the case.


Charges for all scenarios are shown below: - 



Installation Cost 1 X Bin


Relocation of Bin


Emptying Costs per Year for new bins


1 bin 1 empty per week



Agenda item 5.5 

Budget monitor accessibility version here




Agenda Item 10.1

Outstanding Highways issues

  1. Curb at new school – waiting for 278 legal agreement sign off
  2. Speed restrictions in Station Road – SCARF re test requested
  3. Request for a School sign in Station Road and possible zig-zag lines outside the school – declined - requested this is re-considered
  4. Uncollected road signs
  5. Request for a Road Safety audit on A377 in centre of village
  6. Request for bollards on pavement by old school to be removed due to safety issue
  7. Request for consideration of a crossing at Tytheing Close
  8. Footpath from Layby to bus stop in Half Moon – request to DCC to improve surface/land owner re hedge
  9. Bus stop at Langford Road junction – waiting for response from Stagecoach
  10. School Hill pavement – grass needs clearing
  11. Drains

 Outstanding District Councillor Actions