Agenda for December 2020
Newton St Cyres Parish Council
Notice of Meeting of Parish Council
I hereby give notice that a Meeting of the above-named Parish Council will be held remotely using Zoom on Thursday 3 December 2020 at 7.00pm.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the Business to be transacted at the meeting set out hereunder.
Dated this 27 November 2020
Signed Jane Hole
Clerk to the Parish Council email@example.com 01392 851148
Public Participation – please email firstname.lastname@example.org by 6pm on Thursday 3 December for details of how to join the zoom meeting
Public Question Time. Members of the public are invited to give their views and ask questions on issues on this agenda or to raise issues for future consideration by the Parish Council.
(Members of the public may not take part in the formal business of the Parish Council except under special circumstances)
01/12/20 Apologies - To receive apologies
02/12/20 Declaration of Interest
2.1 Register of Interests. Councillors to update as required
2.2 Personal Interests. Councillors must declare any personal interest in items on the agenda and their nature.
2.3 Prejudicial Interests. Councillors must declare any prejudicial interest in items on the agenda and their nature and they must leave the meeting for that agenda item.
03/12/20 Minutes of the last meeting held on Thursday 5 November 2020 (previously circulated)
To be agreed and signed as a true record
04/12/20 Mid Devon District Council
4.1 Planning Applications:
4.2 Planning Decisions:
4.3 District Councillor, Cllr G Barnell, to report on MDDC business relevant to the Parish
5.1 Parish Council Receipts Current Account:
Natwest Bank £100.00 – compensation for poor service
5.2 Parish Council Payment Current Account:
Salary and expenses
To re-sign a cheque for AET Flood Defences for £600.00 (cheque lost by company) and to cancel previous cheque
5.3 To approve signatures for this month’s cheques
5.4 Balances (after above transactions)
5.4.1 Parish Council Current Account balance: £16,036.25
5.4.2 Footpath Account: £268.02
5.4.3 Car Park resurfacing fund balance: £6,013.98
5.5 Financial Statement and Budget Monitor (attached)
5.6 Quarterly Bank Reconciliation – for checking and signing by cheque signatories
5.7 To agree cost of resilience sheds maintenance – details circulated separately
5.8 To agree cost of replacement poles for depth marker gauge – details circulated separately
5.9 To agree budget and precept for 2021/22 – details circulated separately
06/12/20 Matters raised by the Chair
07/12/20 Councillor’s Reports
7.1 Update on Coronavirus and NSC PC response – to note application for Covid support grant and to consider its use
7.2 Areas of Responsibility reports
Community Resilience – report from Co-Ordinators meeting and to agree updates to CRP - circulated separately. Grit bins – are they full and in the correct places?
08/12/20 Clerk’s Report
8.1 To agree Christmas cards
09/12/20 Parish Council
9.1 To note response from Peninsula Road Safety Partnership – there is no significant speeding issue in NSC – the software is not available to buy separately and requires a licence which is £2,500 per speeding device. DCC will be producing a report.
9.2 Update on Broadband survey
9.3 To consider projects suitable for grant application to DCC Locality Fund held by Cllr M Squires. Allotment? Provision of NSC foodbank?
9.4 Complaints of dog fouling in Court Orchard – to agree to put up notices?
10/12/20 Devon County Council
10.1 Outstanding Highways issues (see below)
10.2 New Highway issues
10.3 County Councillor, Cllr M Squires, to report on DCC business relevant to the parish
11/12/20 Miscellaneous Correspondence
DCC zoom invitation to budget meeting 7 December
Any other correspondence will be available at the meeting.
12/12/20 Minor Matters and Items for Future Agenda
Each Councillor is requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
13/12/20 Date of next meeting: Thursday 4 February 2021, 7pm – via zoom
End of Formal Business - Public Participation
Agenda Item 5.5
Agenda Item 10.1 - Outstanding Highways issues
- Speed restrictions in Station Road – SCARF re test requested – with Cllr M Squires
- Request for a School sign in Station Road and possible zig-zag lines outside the school – declined - requested this is re-considered. Cllr M Squires to check if PC can put up sign
- Request for a Road Safety audit on A377 in centre of village
- Chapter 8 training for volunteers – on hold due to Covid
- Drain cover on A377 – passed to BT as a fault
- Double white lines on A377 – Cllr M Squires to follow up